Apostille: Certifying Your Important Documents

An apostille (french for certification) is a specific seal applied by a government authority to certify that a document is a accurate copy of an original.

Apostilles are accessible in nations, which signed the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents, popularly recognized as The Hague Convention. This convention replaces the previously made use of time-consuming chain certification process, where you had to go to four various authorities to get a document certified. The Hague Convention offers for the simplified certification of public (which includes notarized) documents to be utilized in countries and territories that have joined the convention.

Documents destined for use in participating nations and their territories should really be certified by one particular of the officials in the jurisdiction in which the document has been executed. With this certification by the Hague Convention Apostille, the document is entitled to recognition in the nation of intended use, and no certification by the U.S. Department of State, Authentications Office or legalization by the embassy or consulate is required.

Note, though the apostille is an official certification that the document is a correct copy of the original, it does not certify that the original document’s content is right.

Why Do You Require an Apostille?

An apostille can be utilised whenever a copy of an official document from yet another country is required. For example for opening a bank account in the foreign country in the name of your business or for registering your U.S. company with foreign government authorities or even when proof of existence of a U.S. organization is expected to enter in to a contract abroad. In all of these situations an American document, even a copy certified for use in the U.S., will not be acceptable. An apostille have to be attached to the U.S. document to authenticate that document for use in Hague Convention countries.

Who Can Get an Apostille?

Due to the fact October 15, 1981, the United States has been part of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. Any individual who desires to use a U.S. public document (such as Articles of Organization or Incorporation issued by a Secretary of State) in one of the Hague Convention countries may possibly request and acquire an apostille for that particular country.

How to Get ein confirmation letter ?

Obtaining an apostille can be a complex approach. In most American states, the course of action entails acquiring an original, certified copy of the document you seek to confirm with an apostille from the issuing agency and then forwarding it to a Secretary of State (or equivalent) of the state in question with a request for apostille.

Countries That Accept Apostille

All members of the Hague Convention recognise apostille.

Countries Not Accepting Apostille

In nations which are not signatories to the 1961 convention and do not recognize the apostille, a foreign public document have to be legalized by a consular officer in the nation which issued the document. In lieu of an apostille, documents in the U.S. typically will obtain a Certificate of Authentication.

Legalization is typically accomplished by sending a certified copy of the document to U.S. Department of State in Washington, D.C., for authentication, and then legalizing the authenticated copy with the consular authority for the nation exactly where the document is intended to be employed.

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